01 / Dossier

Specification first. Metal second.

We are an independent auto concierge and brokerage in Kyiv, not a dealer or a certified pre-owned programme. We write your sourcing brief, shortlist cars that match it, coordinate the seller, and record every difference between what was claimed and what an inspection found.

Request a sourcing brief See the dossier method
  • Kyiv based, independent
  • Point-in-time inspections
  • Written variance record

02 / Sourcing criteria

Four written rules before a single car gets shortlisted

Every search runs on the same four artefacts. If one is missing, the case does not move forward. It stays open on paper, not on a promise.

  1. 01

    Sourcing brief

    Model, trim, year band, drivetrain, colour tolerance, mileage ceiling and budget, all written down and signed off before the first message goes out.

    Locked
  2. 02

    Shortlist

    Three to five cars, each with VIN, seller type, asking price and a first pass note on what does not match the brief.

    Compared
  3. 03

    Seller terms

    Availability confirmed, viewing scheduled, and terms recorded in the file. We support the negotiation, the buyer signs and pays.

    Recorded
  4. 04

    Variance log

    Every gap between what was requested, what the seller stated and what the inspection found is logged as a line, not smoothed over.

    Flagged

Ready to apply these rules to your own list? Open a sourcing brief or read how the comparison method works.

03 · Specification comparison ledger

Requested, verified, and the variance between them

Each shortlist entry is written down as a request first, then checked against the seller's statement and the inspection file. Where the three disagree, the difference stays on the record in copper instead of being smoothed over.

Ledger sample · buyer brief 114 · inspection file 44-02

Specification comparison: requested values, verified findings, and the variance between them.
Specification Requested Verified Variance
Model year 2021 2020 −1 yearseller listed 2021, chassis decodes 2020
Odometer up to 38,000 km 46,200 km +8,200 kmservice stamps end at 44,900 km
Paint and panels factory finish 2 panels refinished 2 panelsrear quarter and boot lid, thickness above range
Service history full book 4 of 6 stamps 2 missingseller to supply invoices before viewing
Interior trim Nappa, black Nappa, black none
Wheel set matching set of four matching set of four none

Variance is the gap between what was asked for, what the seller stated, and what the inspection recorded. It is a finding at a point in time, not a warranty of future condition. See the comparison method or send a brief through the sourcing brief form.

04 / Inspection evidence

Findings written down, limits stated plainly

Each file carries third-party inspection notes recorded on the day of the viewing. They describe condition at that moment. They are not warranties, certifications, or promises about what comes next.

Inspector's clipboard and torch resting against a front wheel arch during a pre-purchase check
Fig. 04 / Nearside arch, paint depth readings, 11:40, inspector M.K.

What the file contains

  • Requested specification, seller statements and measured findings listed side by side.
  • Variance items marked in copper, with the reason recorded rather than smoothed over.
  • Inspector initials, date and mileage at the moment of the check.

LimitsA report covers visible and accessible components only. Hidden faults, future wear and paperwork authenticity stay outside its scope.

See how the comparison is built

05 / Seller coordination

From first request to handover, every seller contact is written down

Coordination, not control. We confirm availability, schedule viewings, record the terms each seller states and support your negotiation. The purchase contract stays in your name.

Read the comparison method
  1. Days 0 to 2

    Request logged

    Your specification brief is opened as a file with a reference number, target budget and acceptable mileage range.

    Received
  2. Days 2 to 4

    Brief confirmed

    Trim, drivetrain, servicing history and export requirements are fixed before any seller is approached.

    Brief agreed
  3. Days 4 to 10

    Sellers contacted

    We ask each seller for availability, ownership history and the documents they can present at a viewing. Replies are recorded verbatim.

    Availability checked
  4. Days 10 to 16

    Specifications compared

    Seller statements sit beside your requested values. Any gap is marked as a variance and explained in plain language.

    Variance noted
  5. Days 16 to 24

    Inspection booked

    An independent third party examines the shortlisted car. Their findings are attached to the file as a point-in-time reference, not a warranty.

    Inspection filed
  6. Days 24 to 35

    Terms and handover

    Price, payment steps and collection dates are written into the file, then the dossier is closed and handed to you.

    Handover

A typical file runs three to six weeks depending on how quickly sellers respond. Open a sourcing brief

06 Contact

Put the brief in writing before anything moves.

Send the specification you are looking for, the budget range, and the timing. You receive a written sourcing brief in reply, with the shortlist format and the inspection file structure explained before any seller is contacted.

Start the sourcing brief Review fee terms

Dossier Auto Concierge is an independent auto concierge and brokerage. Not a dealer or a certified pre-owned programme.